Graduation is just around the corner, and schools are actively preparing for the big day. In the fast-paced world of event management, upholding such a special tradition requires significant time, resources, and attention to detail.
Many schools are seeking new ways to plan and manage graduation ceremonies while preserving the sentiment of this milestone for students and their families. Digital ticketing has proven to be immensely beneficial for school athletics, performing arts, and dance events, and it has tremendous advantages for graduation as well.
Schools that adopt digital ticketing for graduation can achieve these outcomes:
1. Save time and reduce staffing burdens.
Hosting graduation is a monumental endeavor that typically takes several months of planning and collaboration. School staff members are busier than ever and often must operate with limited resources. By using digital ticketing for graduation, schools can dramatically reduce the administrative work required to schedule the event, sell tickets, manage communications, redeem tickets, and reconcile accounts. Your staff members can get hours back in their day to devote to other important tasks.
2. Manage capacity with ticket limits.
Graduation tickets are likely in high demand for the proud parents and family members of your students. With digital ticketing, you can set a limit on the number of tickets per transaction to ensure equal access. You can also set a maximum number of tickets to be distributed based on the size of your facility. If for some reason you need to adjust your capacity restrictions, you can easily make changes as needed.
3. Record attendee contact information.
Regardless of whether you charge admission for graduation, you can still gather contact information for event attendees. Collecting these details can help improve security and facilitate communication. You can also use this information for contact tracing if you need to notify attendees of any public health concerns.
4. Send event alerts and important updates.
In addition to supporting communication with individual attendees, digital ticketing can enable schools to send mass updates to all ticket holders at once. You can easily inform attendees about any event changes, safety and security measures, weather advisories, and more to ensure there are no surprises on the big day.
5. Reschedule or cancel easily.
Events may not go as planned due to unforeseen circumstances, and it’s important to be able to adapt quickly. If you need to reschedule or cancel your graduation ceremony, you can do so with a few clicks in the event management platform. You can also notify ticket holders of the new event date or cancellation.
6. Restrict access to select groups.
To further enhance security for graduation, schools have the option to restrict access to tickets based on specific criteria. This can be accomplished with secure private links, custom ticket allocations, access codes, or student ID verification during the checkout process.
7. Provide contactless payment and entry.
If your school charges admission for graduation, then you can elevate the event experience for your staff and fans with cashless payments. By eliminating cash, you can prevent unnecessary contact while saving time and improving accuracy in account reconciliation. Schools that don’t charge for admission can still benefit from expedited entry into the event with touchless ticket redemption.
8. Improve security and transparency.
By having more control over the distribution of tickets and more visibility of attendees, schools can significantly improve the security of graduation ceremonies. Even with free admission, digital ticketing can provide transparency and peace of mind for schools and fans.
As the end of another academic year approaches, schools can save time and elevate the graduation experience with digital ticketing. To learn more about how your school can benefit from digital ticketing, check out our blog linked below or contact us for further information.